Conference Committee/Planning meeting 5

This page is kept as an archival reference.If you want to raise a point about it, please start a discussion thread on the community forum.

• Where?: Mumble, server wikipediamumble.moonflare.com, channel wikimedia-uk-confcom
• When?: 26th August 2012 1400hrs BST
• Minutes: /Minutes

Actions from last meeting

• EdSaperia to discuss treasury with KTC
• Tom Morris to Contact Harej (James Hare) re WMF support to DC2012, esp timing (when did they find out the WMF pledge?)
• Tom Morris to Contact Harej (James Hare) re WMF support for DC bid
• EdSaperia to contact Jon Davies about WMUK support for London bid

Agenda

• Wikimania bid:
  • Update on progress from ES
    • Our plan for the conference is largely unchanged from that of our 2013 bid.
    • We have one quote from a PCO (LF) and we're working on getting others. The first quote involved payment before the bid is won, as a lot of the work is front loaded. We may be able to find one that's willing to only take a success fee, but NB LF is non-profit.
    • We're putting together a detailed web and print sponsorship pack, including inspirational videos including Jimmy Wales, Boris Johnson, Stephen Fry.
    • We're working with London First and WMUK to create a fundraising strategy. We have a number of soft sponsorship commitments that are in place and keen but we need to get back to them with a termsheet and a committed programme.
  • Community involvement in bid
  • Review of decisions made by the working group
  • Contract from London First
    • Discussion over necessity of contracting LF or any third party
    • Discussion of competing bids
    • Discussion of cost of contracting a third party
  • What expertise do we have in-house?
  • What expertise do we lack, and what is the best way to rectify this?

• WikiConference UK 2013:
  • Process for determining host city
  • Budget for venue hire

• Internal:
  • Membership/leadership of the committee
    • New chair?
  • Wikimania 2014 working group
  • Pattern of Confcom meetings/date for next meeting

• September board meeting:
  • ConfCom, given its status (as of the alst baord meeting) as a WMUK subcommittee, is expected to prepare a report to the WMUK board (Reports 8Sep12).

• AOB
• Next meeting?
• Wikipedia Takes Coventry?