Agenda 7Dec13

Agenda for Board meeting on 7-8 December 2013 in Edinburgh. The venue for the first day is the National Library of Scotland (George IV Bridge, Edinburgh, EH1 1EW) and on the second day is 19 George Square (Edinburgh, EH8 9LD).

Please add any required items or discuss them on the talk page.

Saturday

9.30am In camera sessions

Standing agenda items

1. Board in camera session
2. Office in camera session

10.00am Introduction

1. Welcome to new Trustees
2. Icebreakers
3. Induction: A brief summary of being a Trustee (CK)
4. Induction: A brief history of Wikimedia UK (Michael Peel)
5. Induction: Introduction to the Wikimedia Foundation (Anasuya Sengupta) - May need to be later owing to her travel arrangements.

11.30am Housekeeping

Standing agenda items

1. Apologies for absence
2. Approval of minutes of the previous meeting
3. Matters arising not on the agenda
4. Approval of agenda
5. Declarations of Interest Relevant to Matters on the Agenda
6. Consent item

   These items are hoped to be uncontroversial matters where little debate is needed - if debate is required they will be raised later in the agenda

   1. Microgrants and Macrogrants paper from Katie Chan - to adopt Katie's recommendations and select a Trustee to join the Grants Panel
   2. Wikimedian in Residence virement (Daria's report)
   3. Anti-Bribery Policy (Katherine Bavage's paper)
   4. Approval in principle to sign the Free Knowledge Advocacy group EU statement of intent (Stevie's report, Appendix 1)
   5. Virement for Community building across the Open Sector (Stevie's report, Appendix 2)

11.50am Governance

1. Officer roles and Committee memberships
   1. Election of Chair
   2. Audit & Risk Committee and Governance Committee memberships
   3. Trustee appointments to other roles

• Grants Committee
• Tech Committee
• GLAM Committee
• Education Committee
• Trustee who oversees Staff Annual Reviews
• Bank Signatories
• Pathways Project Representative - currently Mike Peel (volunteer)

12.15pm Reports

See Reports page

Board committee reports

Standing agenda items

1. Governance Committee Report
   1. Review of Mem & Arts
2. Audit & Risk Committee report

Trustee reports

1. Secretary's Report
2. Protecting the charity against entryism (AM & MM).

1pm Lunch

(To be included in afternoon session: Discussion with Anasuya Sengupta & Frank Schulenberg (WMF staff); activities within National Library of Scotland and short visit to library.)

Staff reports

1. Chief Executive
   1. Q3 QFMR
   2. PQASSO review for information

Other committee and volunteer reports

1. Technology Committee
2. Education Committee
3. GLAM Committee
4. Conference Committee
   1.  Wikimania 2014
5. Grants Panel

Sunday: 10am

Discussion items

1. Strategy, Metrics and Implementation
   1. Approve WMUK strategic priorities
   2. Approve timeline for board adoption of full strategic plan, including KPIs and metrics
2. 2014/5 Budget

Other

Standing agenda items

1. AOB
2. Date of next meeting