2013 Activity Plan/Board costs
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The board costs budget covers:
- The cost of board meetings
- The cost of the teleconferencing system (as it is used primarily for board meetings)
- Costs related to individual trustee training
- Costs of trustee recruitment
- Attendance at international meetings
It does not cover 'governance costs', such as board training days or governance advice, which are covered by (which budget?).
Budget for each in-person board meeting
Assuming seven board members, three of which have to travel long-distance (assuming £75 travel as well as accommodation for two nights) and four of which are local (assuming £20 travel and no accommodation). Catering and evening meals for all board members for two days.
| Item | Amount per person | Total | Notes |
|---|---|---|---|
| Travel to meeting | £75*3+£20*4 | £305 | Shouldn't depend on location? |
| Accommodation | £70*3*2 nights | £420 | Number of rooms may vary, but overall cost won't? Assuming including breakfast. |
| Lunch | £60*2 days | £120 | Location-independent? |
| Evening meals | £10*7*2 evenings | £210 | Location-independent? |
| Total | ~£150/trustee | £1055 |
Overall budget
| Item | Amount per person/event | Total | Notes |
|---|---|---|---|
| Board Training | £100/person | £0.7k | Depends on availability and location. |
| Chair's budget | N/A | £0.5k | As per governance review (recommendation 11), for a mentor/coach. Amount could vary. |
| Legal costs for board advice | N/A | £2.3k | Depends on advice needed. Amount based on staff 'board training+legal' estimate. |
| Board meetings | £1k/meeting | £5k | Staff estimate of £7k. |
| AGM attendance | £150/person | £1.05k | Assuming travel and one night's accommodation(?) to a non-London location |
| EGM attendance | £50/person | £0.35k | Assuming travel to a London location, no accommodation needed |
| Wikimedia Chapters meeting | £600/person | £1.2k | Assuming two trustees. |
| Wikimania attendance | £1500/person | £3k | Assuming two trustees |
| Telecomms costs (Inc Conference phone) | N/A | £1k | Staff estimate |
| Recruitment costs | N/A | £0.94k | Third Sector advertisement |
| Board interest day | £50/person | £0.5k | Assuming a total of 10 people, either current or potential board members, no accommodation needed. |
| PQASSO | £0 | Not included in this budget? | |
| Total | £16.54k | Budgeted: £16k |